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Executive Board Approval, 6/95
Reviewed by Chair of SLA Bylaws Committee and changes incorporated, 3/96
Adopted May 22, 1965
Amended March 19, 1966
Amended May 11, 1972
Amended May 17, 1975
Revised April 21, 1977
Revised March 26, 1981
Adopted September 26, 1996
ARTICLE I: NAMES AND OBJECTIVES
Section 1. The name of this organization shall be the Indiana Chapter, Special Libraries Association.
Section 2. The objectives of this Chapter shall be those of the Special Libraries Association, herein the "Association:" To provide an association of individuals and organizations having a professional, scientific or technical interest in library and in formation science, especially as these are applied in the recording, retrieval and dissemination of knowledge and information in areas such as the physical, biological, technical and social sciences and the humanities; and to promote and improve the communication, dissemination and use of such information and knowledge for the benefits of libraries or other educational organizations.
ARTICLE II: MEMBERSHIP
Section 1. The membership of the Chapter shall be those members of the Association who reside within the geographical boundaries of the Chapter, defined as the State of Indiana, or who elect to affiliate with the Chapter.
Section 2. Members, Associate Members and Retired Members of the Association who are members of the Chapter shall have the right to vote and to hold any elective or appointive office in the Chapter.
Section 3. Student Members of the Association who are members of the Chapter shall have the right to vote and to hold any appointive, but not elective, office in the Chapter.
Section 4. The right and benefits of Sustaining Members and Honorary Members shall be determined by the Association Board of Directors.
Section 5. All members of the Chapter shall have the right to receive the Chapter bulletin free.
ARTICLE III: EXECUTIVE BOARD
Section 1. There shall be an Executive Board, herein referred to as the "Board," that shall have the power and authority to manage the Chapter's property and to regulate and govern its affairs. The Board shall determine Chapter policies within the limits of the bylaws of the Association and of the Chapter and shall take such actions as it considers necessary to carry out the objectives of the Chapter and shall perform such other functions as the membership may direct.
Section 2. The Board shall consist of six members elected by the membership: the president, the presidentelect, the immediate past president, the secretary, the treasurer, and director. All members of the Executive Board shall be Members, Associate Members or Retired Members of Special Libraries Association. No member of the Board may hold the same office more than three consecutive full terms.
Section 3. The Board shall hold at least four meetings annually and may hold additional meetings upon call of the President or upon written request of any member of the Board. Four members of the Board shall constitute a quorum.
Section 4. A vacancy in the membership of the Executive Board, except in the office of president, shall be filled by majority vote of the remaining members of the Board, this Boardelected member to serve until the next Chapter election.
Section 5. The term of office of president, presidentelect, immediate past president, director, and secretary shall be one year. The term of office of a treasurer shall be two years. All members of the board shall serve until their successors are elected and assume their duties. The terms of office and the Chapter Year shall commence at the adjournment of the Association Annual Business Meeting, or, if there is no Annual Business Meeting, on July 1 following the Chapter election.
ARTICLE IV: OFFICERS
Section 1. The president shall be the chief executive officer of the Chapter and, subject to the board, shall have general supervision and control over its affairs; shall preside at all meetings of the Chapter and of the Board; shall recommend to the Board such measures considered desirable to further the objectives and broaden the effectiveness of the Chapter; with the secretary, shall sign all contracts and other legal documents; shall sign all checks drawn upon Chapter funds as cosignatory with the treasurer, unless determined otherwise by the Board; shall be a memberexofficio of all committees except the Nominating committee; with the presidentelect, shall represent the Chapter at the meeting of the Chapter Cabinet during the Association year in which the office is held, or, if either is unable to attend, shall designate a Member, Associate Member, or Retired Member of the Chapter to serve as alternative representative; shall prepare such reports as may be required by the Association; and shall be responsible for supervising the preparation of such reports as may be required of other Chapter officers by the Association.
Section 2. The presidentelect shall assist the president in the performance of the duties of the presidency; with the president, shall represent the Chapter at the meeting of the Chapter Cabinet during the Association Year in which the office is held; and in the event of absence or withdrawal of the president, shall assume all the duties and obligations of the presidency, both for the unexpired term and for the succeeding term. The presidentelect shall also serve as chair of the Program Committee and shall have responsibility for notices of chapter meetings being sent to members.
Section 3. The secretary shall keep a record of all meetings of the Chapter and of the Board; with the president, shall sign all contracts and other legal documents; shall be responsible for collecting all appropriate documents of the Chapter year and transferring them to the Chapter archives; and shall perform such other duties as the president may assign.
Section 4. The treasurer shall have custody of the Chapter funds; shall present a budget to the Board; shall sign all checks drawn upon Chapter funds as cosignatory with the president, unless determined otherwise by the Board; shall furnish such financial statements as may be required by the Board, the president, and the Association; and shall perform such other duties as the president may assign.
Section 5. The immediate past president shall be a member of the Board; shall serve as parliamentarian at chapter meetings and Board meetings; shall serve as chair of the Nominating committee; and shall carry out such other duties as the president and/or the Board may assign.
ARTICLE V: MEETINGS
Section 1. At least four meetings shall be held during the Chapter year. The meeting prior to the Association Annual Conference shall be the Chapter Annual Business Meeting.
Section 2. Special meetings may be held upon call of the Board or on petition of fifteen members of the Chapter. Notice of a special meeting shall specify the business to be transacted, and no business other than that stated in the notice shall be considered.
Section 3. Notice of meetings in writing or printed in the Chapter official bulletin shall be sent to each member at least ten days before the meeting.
Section 4. A quorum for the transaction of business shall be fifteen members.
Section 4. When not in conflict with these Bylaws, Robert's Rules of Order Newly Revised (latest edition) shall govern all deliberations.
ARTICLE VI: COMMITTEES
Section 1. Standing and special committees shall be established by the Executive Board for the purpose of delegating such powers and functions as the Board finds desirable for the conduct of its business and for carrying out the objectives of the Chapter. These committees shall be responsible to the Board.
Section 2. The President shall designate the committees and appoint the chairs of all committees except the Nominating Committee. Appointment to standing committees shall be for one year unless determined otherwise by the Board. No member may serve continuously on any one committee in excess of five years.
Section 3. Committee chairs shall appoint the members of their committees and notify the Board.
Section 4. Committee chairs may participate in meetings of the Board but shall not have the right to vote.
Section 5. Each committee chair shall submit to the Board a written report of the committee's activities throughout the year, together with any recommendations considered necessary or advisable. Additional reports may be submitted by a committee or requested by the Board or the President.
Section 6. Funds for committee expenses shall be authorized by the Board.
ARTICLE VII: GROUPS
Section 1. Groups relating to definite areas of interest within the Chapter may be established by the Board upon written petition of 15 members of the Chapter who desire to participate in the activities of the proposed Group. Groups shall receive needed operating funds from the Chapter and shall submit to the Board an annual report including a financial statement. Should dissolution of a Group occur, its assets shall revert to the Chapter. Formation or dissolution of Group shall be reported to the Association.
ARTICLE VIII: FUND, CONTRACTS, AND PROPERTY
Section 1. Funds for Chapter expenses shall be derived from the Association as an allotted share of the annual dues paid by Chapter members. Eligibility for this allotment is based on the submission of the Chapter financial statement for the previous year to the Association and on its acceptance by the Association. Requests for additional funds or loans may be submitted to the Chapter Cabinet officers for presentation to the Association Board of Directors for its consideration. All funds received by the Chapter shall be used for purposes incident to the fulfillment of the Chapter's objectives. Should dissolution of the Chapter become necessary, its assets shall revert to the Association.
Section 2. Any agreement, contract, or obligation entered into by the Chapter to purchase services or property, including the purchase of property such as office machines, filing cabinets, computer equipment etc., shall have advance approval of the Board. If cost of the liability exceeds $1000, it shall have the advance approval of Chapter members. If cost or liability exceeds $5,000, the transaction must be reviewed and signed by the Association's Executive Director; any which exceeds the Chapter's available or budgeted funds requires advance approval of the Association Board of Directors.
Section 3. All affiliate and contractual relationships shall be directed toward the best interest of the Chapter and the Association and shall protect the property and identity of the Chapter and the Association.
ARTICLE IX: NOMINATIONS AND ELECTIONS
Section 1. A Nominating Committee for each election of members to the Board shall be appointed by the Board no later than five months prior to the chapter annual business meeting. This committee shall be composed of three members, two of whom shall not be members of the Board. The chair of the Nominating Committee shall be the immediate past president. If the immediate past president is unable to serve, the Board shall appoint a former Chapter officer as chair.
Section 2. Each year the Nominating Committee shall present at least one candidate each for presidentelect, secretary, and director. In alternate years, the Nominating Committee shall additionally present at least one candidate for treasurer. The Committee shall obtain the written agreement to serve if elected from each nominee prior to the submission of its report.
Section 3. The report of the Nominating Committee shall be read at the Chapter meeting preceding the Chapter annual business meeting. Additional names may be placed in nomination at that time, and shall require two seconds accompanied by written agreement to serve if elected from the nominee. The final report of the Nominating Committee shall be included in the notice of the annual business meeting and shall be presented for approval by the membership at the Chapter annual business meeting.
Section 4. If the slate includes more than one candidate for any office, election shall be by secret ballot distributed by the Nominating Committee to each Chapter member at least 20 days before the Chapter annual business meeting. In the event of a tie, election shall be by majority vote of the members present at the annual business meeting.
ARTICLE X. PUBLICATIONS
Section 1. Control of all publications and electronic resources of the Chapter for its members shall be vested in the Board.
Section 2. The Chapter shall not be responsible for statements or opinions advanced in its publications or at meetings of the Chapter or for statements by any of its members except those authorized by the Chapter Board, or those reflecting already established policies of the Chapter or Association.
ARTICLE XI. CHAPTER REPRESENTATION AND AFFILIATION
Section 1. Chapter representatives to joint committees and meetings of other societies having objectives allied to those of the Chapter and of the Association shall be appointed by the president. Such representatives shall submit at least one written report to the Board during the Chapter year.
Section 2. Upon approval by a majority of the Chapter members voting, the Chapter may affiliate or disaffiliate with a local common interest organization provided that:
1) The objectives of such organization are consistent with those of the Chapter and the Association, and
2) The activities of such organization are not in conflict with Article 1: Sections 3, 4, and 5 or the Association Bylaws.
Any other affiliation, including that with a national or international organization, shall be approved by the Association Board of Directors. Notices of affiliations or disaffiliations shall be reported to the Association.
ARTICLE XII: AMENDMENTS
Section. 1. These Bylaws may be amended by a twothirds vote of the members present at any chapter meeting provided written notice containing the text of the proposed amendment has been sent to each member or published in the Chapter newsletter at least 20 days before the meeting at which it is to be considered.
Section 2. Any revisions in or amendments to the Chapter Bylaws shall be submitted to the Association Bylaws Committee for review before presentation to the chapter membership.
Section 3. Amendments may be proposed by the Board, the Bylaws Committee, or by petition of fifteen members of the Chapter. Proposals originating in the Board or in the Chapter Bylaws Committee shall be approved by a twothirds vote of the Board before submission to the members. Proposal origination by petition shall be submitted in writing to the Board and shall be presented to the members with the recommendation of the Board.
9/27/96 slabyla.doc
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